Below is a copy of a memo released by EPYSA yesterday concerning new policies in place and discussed a couple of months ago in the the meeting notes.
To: Eastern Pennsylvania Youth Soccer Affiliates
From: Chris Branscome, Chief Executive Officer
Date: May 8, 2013
RE: Risk Management and Background Checks
In January, the Board of Directors approved an amendment to the risk management policy making background checks mandatory for everyone 18 years old and older who will come in contact with children. The original policy, drafted in 1996 as part of the national Kidsafe program mandated each individual to submit a volunteer disclosure statement. As per the 1996 policy, each member and affiliate is required to be in full compliance. This was originally a hard copy document that evolved into our current on-line system of “risk management.” The current process of completing the disclosure statement remains in place. The background checks will then be administered by the state office.
The fee was discussed and approved at the Annual General Meeting in March and the final copy of the policy document was reviewed by the board this past Monday. The reason for this process needs no further explanation given the climate we live in, however, I am pleased to report that we are able to provide this service at a rate far below what our neighboring associations or what other services can provide. Please review the policy which can be found on the website; www.epysa.org.
The important thing to notice here is that everyone must comply. Regardless of age group, gender, travel or intramural, board member or team manager, etc…volunteer or compensated, if you come in contact with the children, you need to complete the process. It is a privilege to work with children and our collective responsibility to do our best to ensure their safety.
For additional information, please visit the website or contact Membership Services Manager, Beck Kleinert.
Thank you for your continued cooperation and support of our 130,000 children playing soccer in Eastern Pennsylvania.
The May monthly Board meeting will take place this Thursday, May 9th at the Swatara Township Administration Building beginning at 7:30 PM.
If you would like to register in person rather than online, this meeting as week as the June meeting are the two alternate times if you are unable to make it to walk-in registration on May 11th.
SYSA is pleased to announce the details for our annual Summer Camp. The camp takes place the week of July 22nd at Vanatta Park. Several programs are available for different age groups. See our Summer Camp page for more information.
Online registration for the Fall 2013 season is now open. Click here to access the online registration system for players and coaches. Walk-in registration will take place on May 11th at the Swatara Township Administration Building from 9AM to 12PM.
The monthly board meeting for April will take place this Thursday at 7:30 PM at the Swatara Township Administration Building.
The monthly Board meeting for March will take place this coming Thursday, March 14th at 7:30PM.
-SYSA finished the 2012 season in good financial standing with adequate cash reserves to purchase new equipment in 2013 and the ability to absorb increased expenses, should they arise, without drastically impacting registeration fees. Some monies have been earmarked to replace nets at all field locations in 2013.
-Discussion on field use was positive and several changes are being explored to expand availability or consolidate/change locations. Specifically, the club would cease use of Saussaman Park and expand to Central Dauphin School District green space.
-The Board discussed and plans to expand registeration recruiting to a larger geographic footprint than previously utilized. This expantion will be further into the Central Dauphin School District, relying less on geographic boundries of Swatara Township.
-Based on the current financial standing of the club and projected expenses in 2013 season, registration fees are expected to remain the same for the 2013 season. However, a final vote will take place at the March meeting after the costs associated with the EPYSA membership are known for the upcoming season.
-The general meeting of EPYSA will take place on March 3, 2013 in Reading, PA.
Projected 2013 Calendar of Events (subject to final approval)
-First week of April – newsletter distribution to schools and online registeration open
-May 15, 2013 – walk-in registration (time and location to be announced online and in newsletter)
-June 30, 2013 – standard registration closes and begins the wait-list process
-July 12, 2013 – end of the wait-list process
-Week of July 15, 2013 – rosters finalized and sent to coaches
-Week of July 22, 2013 – practice schedules finalized and sent to coaches
-July 29 through August 2, 2013 – Challenger Summer Camp (details pending)
-August 3, 2013 – field set-up
-August 5, 2013 – Practices begin
-September 7 and September 8, 2013 – Opening weekend games
-September 21, 2013 – Picture day (season week 3)
The monthly board meeting for February will take place this coming Thursday at the Swatara Township Administration Building at 7:30pm. February marks the finalization of the calendar for the Fall 2013 season and all input is greatly appreciated in order to pull off a successful season for the kids.